How Peppol simplifies the transition
Invoicing is one of the most crucial aspects of business management. However, with ongoing tax reforms and constant legislative changes, it is becoming increasingly difficult for companies to keep up with new rules and ensure compliance. This is where Peppol, a standardized network for the exchange of electronic documents, comes into play. Peppol enables the secure sending and receiving of structured electronic invoices between invoicing systems, while helping businesses comply with electronic invoicing regulations.
The invoicing reform has recently introduced many changes to the tax landscape, and this article aims to explain how Peppol can help you adapt to these new requirements.
1. Recent changes in invoicing: a reminder of the new rules
From 1 January 2026, a new invoicing reform will come into force in Belgium, bringing significant changes to corporate invoicing systems. The main changes include:
- Mandatory digital invoicing: From 1 January 2026, Belgian VAT-registered businesses will be required to issue and receive structured electronic invoices for their B2B transactions, in order to improve the efficiency of exchanges and combat VAT fraud.
- Use of Peppol-compatible software: Companies will be required to use invoicing software compatible with the Peppol network or work with a service provider that has a Peppol Access Point. These solutions must ensure the security, integrity, and standardization of invoicing data.
- Standardization of invoicing exchanges:
The reform requires the use of standardized electronic invoice formats, enabling better interoperability between companies’ invoicing systems and reducing errors related to manual invoice processing.
2. Peppol and paperless invoicing: a tool adapted to new requirements
With the electronic invoicing reform, businesses must comply with increasingly strict rules. Peppol is a standardized electronic document exchange network that allows companies to send and receive structured electronic invoices through compatible invoicing solutions.
Peppol-compatible software solutions enable, among other things:
- the creation of structured electronic invoices compliant with current tax regulations;
- the automated and secure exchange of invoices between businesses;
- improved security and integrity of invoicing data through standardized protocols.
3. The benefits of invoicing with Peppol under the new reform
Using Peppol for invoicing offers several advantages, especially in the context of the invoicing reform:
a) Time savings and efficiency
Automation of invoicing processes allows your teams to focus on higher value-added tasks. Invoice creation, sending, and management are fully automated, significantly reducing human errors and speeding up the invoicing process.
b) Guaranteed compliance
Peppol ensures full compliance with new legal requirements. The software is updated in real time to reflect tax changes, allowing you to stay up to date without worrying about manual updates.
c) Accessibility and centralisation
All your invoices are centralised and accessible online at any time. You can easily review your transaction history, search for specific invoices, and track payment statuses in real time. This centralisation also helps you better manage cash flow and avoid payment delays.
d) Reduced risk of fraud
Exchanges via the Peppol network rely on secure protocols that guarantee the integrity and authenticity of invoices.
4. Peppol user interface: simple and practical for invoice management
Peppol also stands out for its user-friendly interface, which makes invoice creation and management easier. Whether you are a small business or a large company, the platform is designed to be accessible and intuitive.
- Invoice customisation: You can customise your invoices with your company logo, choose which information to display, and select preferred payment methods for your customers.
- Payment tracking: Peppol allows you to track payments in real time and send automatic reminders in case of late payments. You can also generate detailed reports to monitor your financial status.
5. The importance of choosing certified invoicing software
The new reform requires the use of certified invoicing software, and Peppol is among the approved solutions. By choosing Peppol, you ensure that your company complies with tax authority requirements while benefiting from a powerful and secure tool.